Tutor Parent Portal

For solo tutors and small private-instruction businesses (Spanish, music, math, art, language) who want their parents to self-serve booking, payment, and lesson tracking — with the tutor staying in full control on the admin side.

Inputs the operator provides

• Tutor name + brand (logo, colors, existing site to match)
• Lesson types + prices (e.g. private 25-min, group 50-min)
• Schedule (morning blocks, weekly availability)
• Payment handles (Zelle, Venmo, PayPal, Cash App + Stripe for card/ACH)
• Static Zoom link (or per-class)
• WordPress admin access (this Technique installs as a plugin)
• Optional: NCSEAA / ESA scholarship enrollment status

Outputs the system produces

For parents (Spanish UI):

• Code-based portal login at /portal/ (bcrypt-hashed, rate-limited)
• 90-day calendar showing tutor's open slots (24h lead time enforced)
• Single + bulk class booking with 6 payment methods
• Bundles: prepaid class packs with 2-step calendar/pay flow
• Free first lesson detection
• Reschedule (1 free per booking)
• Cancel with bundle credit refund
• Lesson notes timeline + Add to Google/Apple Calendar
• Auto-reminders 24h / 1h / 20-min before class
• Direct messaging to tutor

For tutors (English admin):

• Students CRUD with auto-emailed access codes (opt-in)
• Bookings list with Add / Edit / Cancel / Mark Paid / Log Lesson
• Bundles list with admin Add Bundle + Mark Paid for manual methods
• Multi-window weekly availability (unlimited time blocks per day)
• Block out specific dates (vacation, doctor)
• Inbox for parent messages
• Dashboard with today's classes, pending payments, recent activity
• Scholarship invoice generator (NCSEAA / ClassWallet format)

Stack

• WordPress + custom plugin (no theme edits)
• Stripe Checkout (live keys via wp-config) for ACH + card with surcharge passthrough
• SendGrid for transactional + reminder emails
• Google Calendar API for tutor's calendar sync
• WP cron for reminder dispatch
• bcrypt for code hashing

Build pipeline

1. Day 1 — install plugin, create dev admin user, extract branding from tutor's existing site
2. Day 2-3 — students + bookings + Stripe wiring
3. Day 4-5 — bundles + reminders + Zoom integration
4. Day 6 — parent UI polish, mobile QA
5. Day 7 — launch + handoff (PDF guide instead of Looms)
6. Post-launch — operator polish (admin Add Booking, custom price, bundle credits, etc.)

Receipt

Re-run pricing

Who buys this Technique

• Solo private tutors (1-on-1 instruction)
• Music teachers, art teachers, language tutors
• Subject tutors (math, SAT, etc.)
• Small group classes (yoga, fitness)
• Anyone selling time-blocks of their own expertise

Future-state pricing

When this Technique is published in handled.build/techniques, partners can:

• Sell it for $499-$799 + earn 25% commission
• White-label it (premium feature, +$200/mo)
• Skin it for their vertical (e.g. "Music Tutor Portal" branded)

Cross-refs

• Code: ~/Businesses/clients/spanish-club/plugin/spanish-club-portal/
• Project memory: project_spanish_club.md
• Brief: ~/Businesses/clients/spanish-club/BRIEF.md
• Related Studio carousel: manifests/05-studio-carousel.md (case-study format)